Privacy Policy


Last revised on September 21, 2016


Your Privacy Matters


At ProMusicDB, safeguarding and allowing you control over your personal information is of the utmost importance to us. This privacy policy has been carefully crafted to be as transparent as possible so you understand precisely how your personal information will be and not be used.


1. Introduction


ProMusicDB is a membership organization that provides music professionals with a digital platform to capture, curate, and maintain accurate music credits, metadata, and digital artifacts.

1.1. Purpose

Our mission as a membership organization is to provide a technology platform for music professionals to centralize their music credits and digital archives online.


You are entering into a legal agreement and you agree to all of these terms.

You also agree to our Terms of Use.

1.2. Agreement

You, the user, agree that by clicking “Sign Up” or similar, registering, accessing or using our services (including our related mobile apps, developer platforms, premium services, or any content or information provided as part of these services, collectively, “Services”), you are entering into a legally binding agreement (even if you are using our Services on behalf of a company). Your agreement is with ProMusicDB, Inc. (“ProMusicDB” or “we”).

This “Agreement” includes this Privacy Policy and the Terms of Use, and other terms that will be displayed to you at the time you first use certain features, as may be amended by ProMusicDB from time to time. If you do not agree to this Agreement, do NOT click “Sign Up” (or similar) and do not access or otherwise use any of our Services.

Registered users of our Services are “Members” and unregistered users are “Visitors”. This Agreement applies to both.


Maintaining your trust is our top priority.

1.3 Trust

We adhere to the following principles to protect your privacy:

  • We protect your personal information and will only provide it to third parties:
  • with your consent;
  • where it is necessary to carry out your instructions;
  • as reasonably necessary in order to provide our features and functionality to you;
  • when we reasonably believe it is required by law, subpoena or other legal process; or
  • as necessary to enforce our User Agreement or protect the rights, property, or safety of ProMusicDB, our Members and Visitors, and the public.
  • We have implemented appropriate security safeguards designed to protect your information in accordance with industry standards.

  • We may modify this Privacy Policy from time to time, and if we make material changes to it, we will provide notice through our Service using the contact information you have provided, or by other means so that you may review the changes before you continue to use our Services.

    If you object to any changes, you may close your account. Continuing to use our Services after we publish or communicate a notice about any changes to this Privacy Policy means that you are consenting to the changes.


    2. What information we collect


    Our Privacy Policy applies to any Member or Visitor.

    2.1. Data Controllers

    We collect information when you use our Services to offer you a personalized and relevant experience. The personal information provided to or collected by our Services is controlled by us.

    If you have any concern about providing information to us or having such information displayed on our Services or otherwise used in any manner permitted in this Privacy Policy and the User Agreement, you should not become a Member, visit our websites, apps or otherwise use our Services. If you have already registered, you can close your account.


    We collect your personal information in the following ways:

    When you create an account with us, we collect information (including your name, email address, and password).

    2.2. Registration

    To create an account on ProMusicDB, you must provide us with at least your name, email address, a password, agree to our User Agreement including this Privacy Policy, which governs how we treat your information, and provide profile information during the registration sequence. You understand that, by creating an account, we and others will be able to identify you by your ProMusicDB profile. We may also ask for your credit card details if you purchase certain services.


    We collect information when you fill out a profile.

    2.3. Profile Information

    After you create an account, you may choose to provide or import additional information on your ProMusicDB profile, such as memberships, authority control, birthdate, reference links, bandaffiliations , musical credits, sound recordings, photographs, original music work, related professionals, and related organizations.

    Subject to the settings you choose, the visibility of various information may be restricted. In some cases, connections may provide recommendations and endorsements of you.

    Providing additional information enables you to derive more benefit from our Services by helping you accurately portray, verify, and promote your professional contributions.

    We may use your profile information to generate a unique identifier that encodes your unique characteristics. Your ProMusicDB identifier can be provided to other entities and used to verify your identity and/or contributions.

    Band Profile Pages and URLs. Only current members of ProMusicDB in good standing with an existing individual ProMusicDB Profile may request to create a Band Profile and corresponding URL. Your request is subject to further terms and conditions that may delay our providing those Services to you, and may include additional payments and/or actions on your part before your request is approved. ProMusicDB has sole approval of and discretion over the creation and the use of Band Profiles.


    We collect information when you sync non-ProMusicDB content – like content from Third Party Sources.

    You can remove any synced information whenever you like.

    2.4. Services That Sync with ProMusicDB

    You may use import features to upload your bio, credits, and other information from other Third Party Sources. We store this information and use it to help you populate your profile in connection with our Services. As noted in this Privacy Policy, we are not responsible for the accuracy of any such synced information, and you must review it for accuracy. For example, any credits that you import from a Third Party Sources must be further authenticated for accuracy before being regarded as verified.

    Any information that you upload or sync with our Services is covered by the User Agreement and this Privacy Policy. You can remove your information at your convenience using the features we make available or in accordance with Section 4. You can remove any synced information at any time.


    We collect information when you contact us for customer support.

    2.5. Customer Service

    When you contact our customer support services, we may have to access your emails, profile, and other information associated with our Services, and may collect the information we need to categorize your question, respond to it, and, if applicable, investigate any breach of our User Agreement or this Privacy Policy. We also use this information to track potential problems and trends and customize our support responses to better serve you. We do not use this information for advertising.


    We collect information when you use our Services and interact with advertising on and off our Services.

    2.6. Using the ProMusicDB Sites and Applications

    We collect information when you use (whether as a Member or a Visitor) our websites, applications, our platform technology, or other Services.

    If you are logged in on or another associated Service, or one of our cookies on your device identifies you, your usage information and the log data described in Section 2.8 of this policy, such as your IP address, will be associated by us with your account. Even if you’re not logged into a Service, we log information about devices used to access our Services, including IP addresses.


    We use cookies and similar technologies to collect information.

    2.7. Cookies

    We use cookies and similar technologies, including mobile application identifiers, to help us recognize you across different Services, learn about your interests, improve your experience, increase security, measure use and effectiveness of our Services, and/or serve advertising. You can control cookies through your browser settings and other tools. By visiting our Services, you consent to the placement of cookies and beacons in your browser and HTML-based emails in accordance with this Privacy Policy.


    We collect information from the devices and networks that you use to access our Services.

    2.8. Log Files, IP Addresses, and Information About Your Computer and Mobile Device

    When you visit or leave our Services (whether as a Member or Visitor) by clicking a hyperlink or when you view a third party site that includes our plugin or cookies (or similar technology), we automatically receive the URL of the site from which you came or the one to which you are directed.

    Also, advertisers receive the URL of the page that you are on when you click an ad on or through our Services.

    We also receive the internet protocol (“IP”) address of your computer or the proxy server that you use to access the web, your computer operating system details, your type of web browser, your mobile device (including your mobile device identifier provided by your mobile device operating system), your mobile operating system (if you are accessing ProMusicDB using a mobile device), and the name of your ISP or your mobile carrier.

    We may also receive location data passed to us from third party services or GPS-enabled devices that you have set up, which we use to show you local information (for example, Pulse articles about your area or jobs postings in your location) on our mobile applications and for fraud prevention and security purposes. Most mobile devices allow you to prevent real time location data being sent to us, and of course we will honor your settings.


    We are constantly innovating to improve our Services, which means we may create new ways to collect information on the Services.

    2.9. Other

    Our Services are a dynamic, innovative environment, which means we are always seeking to improve the Services we offer you. We often introduce new features, some of which may result in the collection of new information. Furthermore, new partnerships or initiatives may result in new features, and we may potentially collect new types of information. If we start collecting substantially new types of personal information and materially change how we handle your data, we will modify this Privacy Policy and notify you in accordance with Section 5.2.


    3. How we use your personal information


    You acknowledge that information you provide on your profile may, depending on its visibility setting, be seen by others and used by us as described in this User Agreement.

    3.1. Consent to ProMusicDB Processing Information About You

    The personal information that you provide to us may reveal or allow others to identify aspects of your life that are not expressly stated on your profile (for example, your picture or your name may reveal your gender). By providing personal information to us when you create or update your account and profile, you are expressly and voluntarily accepting the terms and conditions of our User Agreement and freely accepting and agreeing to our processing of your personal information in ways set out by this Privacy Policy. Supplying to us any information deemed “sensitive” by applicable law is entirely voluntary on your part. You can withdraw or modify your consent to our collection and processing of the information you provide at any time, in accordance with the terms of this Privacy Policy and the User Agreement, by changing your account settings or your profile on ProMusicDB, or by closing your ProMusicDB account.


    We communicate with you using various messaging channels.

    3.2. ProMusicDB Communications

    We may send you messages relating to the availability of the Services, security, or other service-related issues. With your consent, we also may send promotional messages. You can change your notification settings at any time.

    We may communicate with you through email, notices posted on the ProMusicDB websites or apps, and other means available through the Services, including mobile text messages and push notifications.


    We use the information and content you provide to us to conduct research and development and to customize your experience and try to make it relevant and useful to you.

    3.3. Service Development; Customized Experience

    We use information and content that you and other Members provide to us to conduct research and development for the improvement of our Services in order to provide you and other Members and Visitors with a better, more intuitive experience and drive membership growth and engagement on our Services and to help connect professionals to economic opportunity.

    We also customize your experience and the experiences of others on our Services. For example, when you sign in to your account, we may display the names and photos of new Members who have recently joined your network or recent updates from your connections and companies you follow. We try to show you content, such as news and presentations, that is relevant to you, your industry, or your profession. We also use Members information and content for invitations and communications promoting our Services that are tailored to the recipient.


    We may share your information with ProMusicDB entities and vendors.

    3.4. Sharing Information with Affiliates

    We may share your personal information with our affiliates, such as vendors and entities controlled by, controlling or under common control with ProMusicDB as reasonably necessary to provide the Services. You are consenting to this sharing.

    We may combine information internally across different Services to provide various functionality. We may be able to identify you across different Services using cookies or similar technologies.


    Any information you put on your profile and any content you post on ProMusicDB may be seen by others.

    3.5. Sharing Information with Third Parties

    We don’t provide any of your non-public information (like your email address) to third parties without your consent, unless required by law, or as described in Sections 2.6 and 2.14 of this Policy.

    If public, eventually other people may find your ProMusicDB profile information through search engines. You can choose which parts of your public profile are accessible to public search engines in your settings.

    The visibility of your professional profile to other Members depends on your visibility settings, which you may access in your account.

    We do not rent or sell personal information that you have not posted on our Services, except as described in this Privacy Policy.

    We will not disclose personal information that is not published to your profile or generated through engagement with our other services, except to carry out your instructions (for example, to process payment information) or unless we have your separate consent, unless we have a good faith belief that disclosure is permitted by law or is reasonably necessary to:

  • comply with a legal requirement or process, including, but not limited to, civil and criminal subpoenas, court orders or other compulsory disclosures;
  • enforce this User Agreement;
  • respond to claims of a violation of the rights of third parties;
  • respond to Member service inquiries; or
  • protect the rights, property, or safety of ProMusicDB, our Services, our Members, Visitors, or the public.

  • In the future, you may opt to bind any of your Service accounts to your Twitter, Facebook or other similar account, you can share content from our Services to these third party services, in accordance with your account settings (which you may change at any time) and respective policies of these third parties.

    Further, we may allow third parties to look-up profile information (subject to your privacy settings) using your email address or first and last name information through a forthcoming profile API.


    Our Services help you search for other Members and bands.

    3.6. Search

    You can search for Members, information about bands, and other related information on our Services. We use personal information from our Services, including Member profiles, to inform and refine our search service.


    3.7. Compliance with Legal Process and Other Disclosures

    We may disclose your personal information if compelled by law, subpoena, or other legal process, or if necessary to enforce our User Agreement.

    It is possible that we may need to disclose personal information, profile information, or information about your activities as a Member or Visitor when required by law, subpoena, or other legal process, whether in the United States, Ireland, or other jurisdictions, or if we have a good faith belief that disclosure is reasonably necessary to (1) investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (2) enforce the User Agreement, investigate and defend ourselves against any third party claims or allegations, or protect the security or integrity of our Service; or (3) exercise or protect the rights, property, or safety of ProMusicDB, our Members, personnel, or others.

    We attempt to notify Members about legal demands for their personal information when appropriate in our judgment, unless prohibited by law or court order or when the request is an emergency. In light of our principles, we may dispute such demands when we believe, in our discretion, that the requests are overbroad, vague or lack proper authority, but do not commit to challenge every demand.


    3.8. Disclosures to Others as the Result of a Change in Control or Sale of ProMusicDB Corporation

    If there is a change in control or sale of all or part of ProMusicDB, we may share your information with a third party, who will have the right to use that information in line with this Privacy Policy.

    We may also disclose your personal information to a third party as part of a sale of the assets of ProMusicDB Corporation, a subsidiary, or division, or as the result of a change in control of the company or one of its affiliates, or in preparation for any of these events. Any third party to which we transfer or sell our assets will have the right to continue to use the personal and other information that you provide to us in the manner set out in this Privacy Policy.


    We may employ third parties to help us with the Services.

    3.9. Service Providers

    We may employ third party companies and individuals, such as vendors, to facilitate our Services (e.g. maintenance, analysis, audit, marketing and development). These third parties have limited access to your information only to perform these tasks on our behalf and are obligated to ProMusicDB not to disclose or use it for other purposes.


    We may process your information outside the country where you live.

    3.10 Data Processing Outside Your Country

    We may transfer your information and process it outside your country of residence, wherever ProMusicDB, its affiliates and service providers operate.


    4. Your Choices & Obligations


    You can change your ProMusicDB information at any time.

    You can also ask us for additional information we may have about your account.

    4.1. Rights to Access, Correct, or Delete Your Information, and Closing Your Account

    You have a right to (1) access, modify, correct, or delete your personal information controlled by ProMusicDB regarding your profile, (2) change or remove your content, and (3) close your account. You can request your personal information that is not viewable on your profile or readily accessible to you (for example, your IP access logs) via the contact information listed below. Notwithstanding your ability to manage your personal information, ProMusicDB reserves the right to augment your personal information to correct errors and/or discrepancies, remove unlawful or inappropriate content, and/or preserve deletions for archival purposes. Also, if you close your account, you will become an emeritus member having emeritus status and your personal information may be archived or deleted as outlined in this User Agreement, particularly in Section 4.2.


    We keep your information for as long as your account is active or as needed.

    4.2. Data Retention

    We may keep certain information even after you close your account if it is necessary to preserve an archive of your profile or aspects of your profile for posterity in accordance with our mission, comply with our legal obligations, meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce this agreement. After closure of an account, any retained personal information will have emeritus status and may be available should you wish to reinstate your account at a later time.

    We retain the personal information you provide while your account is in existence or as needed to provide you services. We may retain your personal information even after you have closed your account if retention is reasonably necessary to maintain an archive, comply with our legal obligations, meet regulatory requirements, resolve disputes between Members, prevent fraud and abuse, or enforce this Privacy Policy and our User Agreement.

    We may retain personal information, for a limited period of time, if requested by law enforcement. Our Customer Service may retain information for as long as is necessary to provide support-related reporting and trend analysis only.


    5. Important Information


    You have to meet ProMusicDB’s minimum age requirements to create an account.

    5.1. Minimum Age

    As described in Section 2.1 of the User Agreement, persons must be of Minimum Age to use ProMusicDB.


    We will notify you when we change this Privacy Policy.

    5.2. Changes to this Privacy Policy

    We may change this Privacy Policy from time to time. If we make significant changes in the way we treat your personal information, or to the Privacy Policy, we will provide notice to you on the Services or by some other means, such as email. Please keep your contact information up-to-date, as you will still be obligated to adhere to changes that we attempted to communicate to you using any inaccurate or outdated contact information provided by you.

    Please review any Privacy Policy changes carefully. If you agree to the changes, simply continue to use our Services. If you object to any of the changes to our terms and you no longer wish to use our Services, you may close your account. Unless stated otherwise, our current Privacy Policy applies to all information that we have about you and your account. Using our Services after a notice of changes has been communicated to you or published on our Services shall constitute consent to the changed terms or practices.


    We don’t share any of your personal information with third parties for direct marketing.

    5.3. California's Shine the Light Law

    California Civil Code Section 1798.83, known as the “Shine The Light” law, permits our customers who are California residents to request and obtain from us a list of what personal information (if any) we disclosed to third parties for direct marketing purposes in the preceding calendar year and the names and addresses of those third parties. Requests may be made only once a year and are free of charge. Under Section 1798.83, we currently do not share any personal information with third parties for their direct marketing purposes.


    We take privacy and security seriously and have enabled HTTPS access to our site, in addition to existing SSL access over mobile devices.

    Also, please know that the Internet is not a secure environment, so be careful and select strong passwords.

    5.4. Security

    We have implemented security safeguards designed to protect the personal information that you provide in accordance with industry standards. Access to your data on our Services is password-protected, and data such as credit card information is protected by SSL encryption when it is exchanged between your web browser and the Services.

    Despite our security safeguards, since the Internet is not a 100% secure environment, we cannot ensure or warrant the security of any information that you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. It is your responsibility to protect the security of your login information. Please note that emails, instant messaging, and similar means of communication with other Members may not be encrypted, and we strongly advise you not to communicate any confidential information through these means. Please help keep your account safe by using a strong password.


    6. How To Contact Us


    If you want to contact us, you can do so as follows:

    By email at [email protected],

    OR BY MAIL at:




    Attn: Legal

    5627 Kanan Rd. #115, Agoura Hills, CA 91301